Planning and Project Management

Migrating to a new system causes many stresses in an organization for staff and management alike. Good planning and strong project management can minimize the stress levels and constructively steer the change management process. Communication is of the utmost importance to the management of a project. All those involved in the process must know and clearly understand what is expected of each person, by a specified date.

SYSPRO's project team will prepare the initial project plan and will validate that plan with you. The plan will allow for the successful monitoring and management of the project by incorporating the necessary checks and balances required to achieve results on time. The plan will include a communication plan, a scope statement, a change management plan, key milestones, an escalation plan, a reporting structure and the actual project schedule. This plan will clearly define the scope of work, and will have a project schedule and budget. On acceptance of the project plan proposal SYSPRO will present the plan in the form of a comprehensive project charter.

For implementation purposes, system design refers to the design of the overall system, incorporating not only the technical deployment design but the full scope of how business processes will be configured and setup to work for you. The project plan will define the roadmap for proceeding through the design phase and it will include at minimum the following steps:

• Establishing the detailed requirements
• Mapping the requirements and designing the solution
• Building and presenting a prototype

A key part of the implementation plan will be for you, the customer, to verify and validate the project team's implementation and design. You will need to perform end user testing and provide acceptance of the defined business processes and functions.