Comply with local and international environmental and safety regulations
To comply with emissions regulations, such as the Kyoto Protocol and the US Clean Air Act, you must have the capability to record, track and measure your compliance initiatives and report on demand.
SYSPRO enables you to improve your capability to demonstrate compliance in your core processes, as well as implement a variety of control measures for stringent record-keeping to suit the level of vigilance required. SYSPRO's flexible features and integrated nature ensure rapid access to centralized compliance information across your business.
SYSPRO's multi-warehouse capability enables the separation, identification and tracking of compliant, non-compliant and quarantined materials. The customization features enable the configuration of screen highlighting of compliance deviations, as well as the automated notification of relevant personnel. Custom forms facilitate the definition of user-defined characteristics-such as the concentration of hazardous substances-against key data, such as products, materials, lots and serials, while the multimedia capability enables the linking of technical documentation, graphics and videos.
SYSPRO's Quality Management, Lot Traceability, Serial Tracking and Return Merchandise systems facilitate process control, quality tracking and traceability of raw materials and products, and the rapid extraction of information for efficient product recalls. Product versions are strictly controlled through the Engineering Change Control's workflow-based system, while informed selection of material and component suppliers is facilitated through performance scorecards and inspection data analysis.
Electronic signatures in SYSPRO provide rigorous transaction-level security, tracking and auditability, as well as the facility to trigger notifications and other actions, such as transferring data to 3rd-party applications and databases. On-demand compliance reporting is facilitated across the system by electronic signatures and SYSPRO Reporting Services, while SYSPRO Workflow services enable the consistent and rapid deployment of compliance processes.
Estimate accurate project costs
SYSPRO's Quotations module enables detailed estimates based on all aspects of the project, with the added benefits of hierarchical analysis of costs and margins per head and section.
The estimating functionality enables the specification of materials, labor and overheads involved in carrying out the specified work, thereby providing a complete view of costs and lead times for project-based work.
The power of this system becomes evident when multiple levels/phases are required. You can create an estimate for each level within the project which, in turn, can be supported by an estimate. This process can be extended to fourteen levels, which are then rolled up to complete the top level costing.
Additionally, the system enables you to quickly model the cost- and lead-time impacts of using alternatives, such as different suppliers, routings and materials. In this way, SYSPRO's Estimating functionality assists you in assessing the viability of bidding for fixed-price contracts and enables you to accurately price contracts for quotes.
Manage dynamic product schedules
To gain the competitive edge, you must have the agility to respond to market demands at all levels of operation, without increasing costs and waste, and sacrificing efficiency. Whether you use line, batch or project processes, your scheduling activities must balance competing objectives. This includes the efficient management and execution of re-scheduling activities when business priorities and plans change or unexpected events occur.
Having the capability to create and execute an achievable schedule requires a comprehensive view of the current situation and available resources, as well as the tools to perform efficient re-scheduling if necessary. SYSPRO's visual scheduling products provide this capability to suit all levels of sophistication and complexity, from basic manual drag and drop, to automatic algorithm-driven scheduling and changeover optimization.
Particularly suited to job shop, batch process and project environments, SYSPRO Factory Scheduling provides the planner with an interactive decision support tool that helps balance demand and resource availability. Optimization is enhanced through the consideration of priorities, constraints, and conflicts, as well as sequencing and synchronization requirements. Automatic forward, backward and bi-directional scheduling is available, along with manual intervention. The customizable graphical interface enables quick and easy identification of schedule loads, job and operation statuses and links, and resource availability.
One-click schedule performance metrics, as well as the ability to run, save and compare schedules, provide what-if capability and enable the scheduler to choose the best option for the current circumstances.
Whether you operate a simple scheduling environment requiring single-constraint finite scheduling, or a complex environment requiring multi-constraint and rules-based finite scheduling, SYSPRO can help you optimize your scheduling activities with its Graphical Planning Board (GPB), Factory Scheduler (FS) or Advanced Scheduler (AS).
Manage variation orders
Construction projects involve complex operations which cannot always be accurately determined in advance and, as a result, variation orders occur. In order to maintain project profitability, it is crucial that the requirement for variation orders is identified promptly.
Hierarchical jobs facilitate the analysis of project-based transactions in measurable user-defined deliverables. In this way, SYSPRO assists you in tracking the progress of the different sections of project work against budget, which in turn helps you to identify unplanned changes in scope that may require the raising of variation orders.
The estimating functionality enables the specification of materials, labor and overheads involved in carrying out the specified work, thereby providing a complete view of the impact on costs and lead times.
The system's sophisticated reporting and analytics tools enable user-defined reports and queries, while SYSPRO Workflow Services allow for the creation of efficient workflows to implement business rules and standardize business processes. Electronic signatures and automation tools facilitate the automatic raising of alerts, triggers and events based on user-defined criteria, thereby aiding prompt problem solving and process improvement.
Procure and manage labor resources and subcontractors
Procurement planning in SYSPRO assists the buyer by providing end-to-end visibility of the procurement process. This includes supplier relationship management, order management and monitoring, planning for future requirements and subcontract management.
The cost of procuring labor often constitutes a substantial percentage of the total costs of a project. To control these costs it is essential to monitor supplier performance in terms of price, quality and on-time delivery. SYSPRO provides a number of reports that enable you to monitor these areas of suppliers' performance at a detail level.
SYSPRO's Work in Progress module provides tracking of expected-versus-actual operation times, thereby assisting you in identifying productivity discrepancies and inefficiencies.
SYSPRO's Contact Management System helps you to manage your relationships with contract suppliers through the recording and tracking of all interactions, while the blanket purchase order functionality facilitates the creation, management and electronic communication of the details of the outsourcing contracts that you have negotiated.
Project and manage cash flow
The effective prediction and management of cash flow requirements depends on access to reliable accurate data. SYSPRO facilitates this by providing you detailed data and a number of tools enabling you to see what cash is due for payment or collection, and when.
The Accounts Receivable module provides an aged trial balance that gives you a clear picture of when your billed receivables are due, along with customer terms and the average number of days each customer takes to pay. Sales order backlog reports by due date along with customer payment terms give you the data you need to calculate receivables for unbilled orders.
The Accounts Payable module provides an aged trial balance for your invoiced purchases along with supplier terms and an option to include unapproved invoices. The GRN suspense trial balance includes an aged balance of purchase receipts not yet invoiced by suppliers, while a Purchase Order Commitment report provides you with projections of the value committed to outstanding orders in any given time period.
The Cash Book module provides a snapshot of your current cash status as well as outstanding deposits and withdrawals and easy reconciliation of bank balances. In addition, the Cash Projection report enables you to forecast the effect on your bank balances of any recurring entries projected into the future.
General Ledger budgets for the current and following year, as well as eight alternate budgets, enable you to capture, query and report on cash flow forecasts at ledger code level.
The SYSPRO Cash Flow Forecast provides the capability to create multiple on-line cash flow models from a variety of inflow and outflow data, such as receivables, payables, cash book, general ledger, sales, purchasing, demand forecasts and material requirements. These forecasts provide a comprehensive view of the company-wide cash flow position. In addition, the various SYSPRO modules provide you with detailed reports and queries which assist in payment and collection control.
Record and manage progress payments, deposits and retentions
The Projects and Contracts system provides extensive flexibility for project payment methods. You can define payment schedules against which progress billings must take place. These schedules can be based on a series of dates, on completion of a specified section of the contract, or when a percentage of actual or estimated costs is reached.
Deposits can be recorded on acceptance of the contract and allocated against subsequent billings. At the time of billing the customer, you can indicate what portion of the billing value should be deducted from the deposit amount.
The Retentions function enables you to specify the required retention amount as well as the retention period at the time of creating the contract. Once the retention period is reached, you can invoice the customer and offset the retention value against the billing being made.
Streamline the construction supply chain
To enable you to fine-tune the balance between supply and demand, SYSPRO provides technology and features that afford visibility to integrated supply chain intelligence and facilitate close monitoring of performance risks. SYSPRO fosters informed decision-making, thereby helping you to meet the challenges of supply chain management and synchronization in a dynamic and complex environment.
Strict management of material lead times is vitally important in controlling overall procurement costs and attaining customer service level targets. SYSPRO enables you to monitor quoted purchasing lead times against actual supplier delivery performance and to flag reliable suppliers of specific raw materials as certified in the system, as well as to track blanket purchase order contracts.
Production schedule visibility and agility is facilitated through SYSPRO Factory Scheduling, which provides graphical scheduling and sequencing with control methods ranging from manual manipulation through to true algorithm-based advanced planning and scheduling (APS).
SYSPRO's Advanced Trial Kitting provides full visibility to replenishment requirements for multi- or single-level jobs. The purchase-order-to-job link enables purchased or subcontracted materials to be receipted directly into specific jobs.
Your larger trading partners may look increasingly to closer electronic collaboration to cut production timetables, speed up order processing, reduce margin for error and minimize disruption to their businesses. SYSPRO's internet- and XML-based technologies facilitate the implementation of your collaborative commerce strategies, enabling you to share, process and deliver information securely and efficiently within an extended supply chain.
SYSPRO Office Integration (SOI) facilitates direct secure queries of key operational data from the desktops of enterprise-wide users and trading partners, without the need for the desktop installation or licensing of SYSPRO. Using a Microsoft Office product such as Word or Excel, the user can extract information from SYSPRO directly into the current Office document as text or tables. This connectivity means you can allow customers and suppliers direct access to relevant information in your organization. These powerful features, along with SYSPRO's multi-lingual and multi-currency functionality, promote true global visibility and flow of supply chain information.
SYSPRO Workflow Services enable you to streamline the execution of your supply chain processes in a consistent coherent flow. By leveraging SYSPRO's powerful technology and features, you can optimize the visibility, communication and exchange of information across your supply chain.
Track and control both committed and uncommitted project costs against budget
SYSPRO's Projects and Contracts module facilitates accurate profit reporting for long-term projects that require analysis of costs and revenues at each section or level within the contract or project. It enables tracking of uncommitted and committed costs at a detailed hierarchical level and highlights any differences between planned and actual costs as they occur.
Purchase orders, job activity, sales orders and invoicing for jobs attached to a project update the contract or project in real time, and are assigned to a position in the hierarchy. This enables you to continuously monitor the current and potential profitability of all sections of the contract or project.
Query screens and reports show up-to-date actual and committed costs, as well as realized and projected profit, at any level of the job hierarchy.
Track project activity and progress
SYSPRO's Work in Progress module provides tracking information, which enables you to monitor the progress of a project by providing a list of complete and outstanding operations per job, while visibility to production scheduling, along with what-if sequencing and scheduling tools, enhances production agility.
To identify and reduce inefficiencies in the construction process, you need real-time access to accurate material and labor flow data. SYSPRO enables you to easily query the status of your work-in-progress in terms of labor hours, costs, material and scrap quantities, and completed quantities and operations.
In SYSPRO, the material and labor allocations are created manually for a non-standard job, or automatically for a job created from a bill of material or estimate. In all cases, you can specify whether the materials are required a certain number of days before the job finish date, or at the start of a specific operation. This provides complete visibility to the material and labour that is required for any particular job, and when it is required in the production process. Also, once a job is in progress, you can easily pinpoint where the job is currently located in the routing, as well as what material has been issued so far, and the job's overall progress.
Powerful queries and reports provide detailed job information on status and delivery performance information.